Production and research and development of roll grinding machines
One of the earliest domestic enterprises to develop and manufacture roll grinding machines.
One of the earliest domestic enterprises to develop and manufacture roll grinding machines.
Fifth Session of the Legal Mini-Class: Standardize Sales Internal Controls—Know Yourself and Your Enemy, and You’ll Win Every Battle—Guiyang Xianfeng Conducts Legal Training on “Basic Standards for Enterprise Internal Control: Internal Control over Sales Operations”
2024-05-16
To standardize the company’s internal controls, enhance the business capabilities of sales personnel and their ability to prevent legal risks, and safeguard the company’s legitimate rights and interests, on the afternoon of May 15, 2024, the Audit and Legal Department of Guiyang Xianfeng held a legal knowledge training session titled “Basic Standards for Internal Control in Enterprise—Internal Control over Sales Operations” in the company’s large conference room on the second floor. Attendees included heads and members from the Audit and Legal Department, the Party and Mass Work & Human Resources Department, the Marketing Center, the Administrative Services Department, and the Corporate Management and Information Department.
The photo shows the training venue (Part 1).
This training session was led by Bao Demei, a staff member of the Audit and Legal Department. The content of the session focused on three main aspects: the specifics of sales operations, interpretation of sales processes, and analysis of sales case studies. First, Bao Demei clearly outlined the risks that enterprises should pay attention to in their sales activities, the general sales process, and best practices for ensuring timely collection of payments—especially emphasizing the importance of establishing a customer credit management system, which plays a crucial role throughout the entire sales process. Next, Bao Demei proposed four key measures for enterprises to implement internal controls over their sales activities, with particular attention paid to contract drafting. Contracts must clearly define the rights and obligations of both parties, specify liability for breach of contract, and detail delivery methods, locations, and timelines—all of which help control sales risks from the very outset. Then, Bao Demei focused on the procedures and precautions involved in goods returns. Throughout this process, the Marketing Center, the Asset and Finance Department, and the Quality Inspection Department work closely together. After the buyer returns the goods, they must be counted and inspected before being accepted into inventory and a receipt report signed. The report should include detailed information such as the return date, quantity, and reasons for the return, providing a solid basis for subsequent refund processing. Finally, through a simple case study, Bao Demei highlighted the importance of mutual checks and balances and clear division of labor among different functional departments.
After the training concluded, Peng Zhenhai, Head of the Audit and Legal Department at Guiyang Xianfeng, emphasized that accounts receivable are the company’s primary business. He expressed his hope that all employees of the Marketing Center would carefully study the content of this training after the session, enhance their risk-control capabilities, and contribute their efforts to the company’s sales activities.
The photo shows the training venue (Part 1).
During this training session, continuous discussions and exchanges with the participants not only boosted their engagement but also enlivened the atmosphere on-site, thereby further enhancing the effectiveness of the training. The training strengthened participants’ awareness of the rule of law and risk prevention, and improved sales personnel’s ability to proactively identify and address legal risks and resolve legal disputes.
Source: Audit and Legal Department, Bode Mei
Editor of this issue | Chen Yiting
Editor-in-charge: Peng Zhenhai, Huang Wanfen
Final Review | Wu Suping
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